Registration and application
for local admission-restricted
courses of study

Clearing procedure 2
has started, and you can apply up till 28.09.2017 at 24:00.

In the clearing procedure free places are allocated by drawing lots. Even those potential applicants who have not yet applied can take part.

Please note that no new registration is needed, assuming of course you are already registered [more].

Maintenance work

From 03.10. 23:00 until estimated completion on 08.10. 24:00 maintenance work will be done. Unfortunately the application portal is not available during that time.

We appreciate your understanding.

External Link to Higher-Education Compass
hochschulstart > Glossary

Frequently used terms

Admission
Erläuterung

An applicant is granted an admission to a specific course of study at a specific higher education institution.

This gives the applicant the right to matriculate for the course at the higher education institution for the coming first semester. It is possible that, at matriculation, other certificates are needed as well as the admission document.

Admission restriction
Erläuterung

Admission restriction means that the number of applicants admitted to a course of study cannot exceed the number of places available.

Applicant ID
Erläuterung

During the registration the application portal automatically generates an applicant ID. This unique ID serves to identify you to the application portal of hochschulstart.de.

At the end of the registration you receive an e-mail containing your applicant ID. The applicant ID consists of 13 characters; it is also visible in your user account.

Application
Erläuterung

By applying, an applicant is requesting an admission to a place of study. The application is mapped to the applicant.

An application includes at least the description of the course of study at the higher education institution. It has a variable status (e.g. in preparation, rejected, refused) and can contain other relevant components.

Application component
Erläuterung

Application components contain all the information needed for an application for a course of study. One application component can be e.g. a CV or single Mathematic grades from the last four half-years.

There are also components common to all higher education institutions. These so-called fixed application components are submitted once and then used for multiple applications. The higher education entrance qualification (HZB) as well as details of service rendered, or an earlier degree or professional training belong to this category.

Application phase
Erläuterung

Applicants wishing to participate in the dialogue-oriented service procedure, register with the application portal and receive a unique applicant ID and authentication number (BAN Bewerber-Authentifizierungs-Nummer).

The applicant ID makes it possible to treat all applications in the same way in the hochschulstart.de computer system and in those of the higher education institutions. Applicants can use this ID to apply using the application portal of the higher education institution. The higher education institution can also stipulate that the application portal of hochschulstart.de is to be used. During the application phase the application relevant data in the computer systems of the institutions and hochschulstart.de are synchronised.

BAN
Erläuterung

The BAN is also generated after a successful registration. It serves as identification and authenticity of your application over an higher education institution's own application portal or by a written application sent by post.

The BAN (authentication number) ensures that a decentral application really does belong to you or as the case may be was actually submitted by you. It is a six digit randomly generated set of characters.

Basic data
Erläuterung

Basic data is made up of the applicant's personal particulars needed for the application for a place of study. These are requested when registering with the application portal.

Basic data can be things like: name, address, date of birth. These can also be altered during the procedure, for example if you move home.

Capacity
Erläuterung

The capacity, subject to the capacity regulations, is the number of available places for a specific course of study.

Clearing procedure
Erläuterung

In the clearing procedure free places of study are allocated by drawing lots. Even persons who have not yet applied can take part in this procedure.

Higher education institutions can also take part and offer courses that have not yet been offered in the procedure.

Coordination phase 1
Erläuterung

In coordination phase 1 the higher education institutions set up the ranking lists for the applications to a course of study. This is done according to the particular state and the higher education institution's internal regulations.

The ranking lists of the various courses have to be communicated to hochschulstart.de and released at the latest by the end of coordination phase 1. After the release applicants can view the position of their applications in the ranking lists of the courses for which they have applied. By working through the ranking lists the higher education institution offers admissions to single applicants through the application portal of hochschulstart.de. Applicants can either accept directly or wait for other offers. If an applicant accepts an offer then he/she receives an admission and withdraws, with all other applications, from the procedure. Other applicants can then move up the list.

Coordination phase 2
Erläuterung

In coordination phase 2 offers of admission and admissions are made.

This is done based on the ranking lists for the courses of study. These ranking lists were communicated to the application portal by the higher education institutions. This is done, in three admission steps, based on the ranking lists for the courses of study and taking into consideration the application priorities. The ranking lists were communicated to the application portal by the higher education institutions. Each applicant receives at the most one offer of admission. In the first two admission steps an applicant receives an admission when he/she accepts an offer or the offer is for the course with highest priority. In the third admission step each offer of admission is at the same time an admission.

Course of studies
Erläuterung

A course of studies can be a single-subject course or a multiple-subject course.

Decision phase
Erläuterung

In the decision phase the applicants can, for a limited time, decide to accept one of the offers of admission already received or to take part in the following coordination phase 2.

It is recommended that the applicant sets priorities for the applications. In this phase only the application with the highest priority for which an offer of admission is possible, will be considered. If the applicant fails to set the priorities then the applications will be ordered according to their submittal date. This means the first application made will have the highest priority.

Deferment
Erläuterung

An applicant can request a deferment when he/she is doing service or voluntary service and receives an offer of admission or admission but can´t take it up due to the service.

In the case of more than one offer of admission the applicant can decide which offers to defer. A consequence of the deferment is that after the service is completed, within the next two allocation periods, the deferment can be used to claim the deferred offer or offers of admission.

HZB

Higher Education Entrance Qualification (HZB) is a collective term for all certificates that have been recognised as qualifying for entrance to a course of study at a higher education institution

(e.g. Abitur, Training College Graduation, or in some states where the law allows, the completion of the basic studies at a Training College counts as a special higher education entrance qualification).

Multiple subject course of study
Erläuterung

A multiple subject course of study is a course with more than one main subject (Multiple-Bachelor and teacher training courses).

This differentiates itself from one-subject courses (e.g. law aimed at state examination finals).

Notification of admission
Erläuterung

A notification of admission is a document entitling the applicant to matriculate for the course of study. There can be further stipulations for the matriculation.

Numerus Clausus (restricted number)

The term "numerus clausus" (NC) is from Latin and means "restricted number". A course of study comes under the category of "NC" when it is expected that the number of applicants will exceed the number of places available.

Only the "restricted number" of applicants can be admitted.

Offer of admission
Erläuterung

An offer of admission from the higher education institution gives the applicant the option of receiving an admission to a course that was applied for.

The applicant can either accept the offer of admission or wait and see whether he/she receives offers for chosen courses further up the priority list.

Partial admission
Erläuterung

The term "partial admission" is used when, in the case of a multiple-subject course, an offer of admission can only be made for one of the subjects. The higher education institutions can stipulate whether a partial admission is permissible.

Priorities
Erläuterung

Applicants set priorities for their applications. In this way the applications are listed in a distinct order.

Priorities are required for the automatic determination of the offers of admission in coordination phase 2 and for the draw in the clearing procedure. The higher education institutions do not know the priorities.

Quota
Erläuterung

The German State laws concerning the allocation of places of study and the regulations of the higher education institutions define certain groups of persons who have to be treated differentially in the allocation procedure.

The term "quota" means that a certain number of places are brought to the foreground, the term "ranking list" underlines the competition position within such a group of persons and so also the rules under which the ranking list is created. A ranking list is always bound to a quota. Generally quotas exist according to performance grades, waiting times and special personal hardship.

Ranking list
Erläuterung

A ranking list is created by the higher education institution. The applications received are put into order according to a certain criterium e.g. the higher education entrance qualification grade, position on the institution's own selection list

It is required for the systematic allocation of places of study to applicants. The ranking list consists of a number of places that will be allocated from this list. The higher education institution creates, for each admission-restricted course, ranking lists according to various criteria.

Requested course of study
Erläuterung

A Requested course of study is part of an application to a higher education institution that is passed on to hochschulstart.de for coordination purposes.

Second degree applicants
Erläuterung

Second degree applicants are those who, at the time of applying, have already successfully completed a course of study at a German higher education institution.

The regulations for second degree applicants prefer to use special admission criteria. Generally this is the grade achieved in the first degree together with the motivation reasons and not the higher education entrance qualification grade, or the waiting time.

Setting priorities
Erläuterung

Applicants set priorities for their applications. They arrange their applications into a specific order.

Priorities are required for the automatic determination of the offers of admission in coordination phase 2 and for the draw in the clearing procedure. The higher education institutions do not know the priorities.

Single subject course of study
Erläuterung

A single-subject course of study is a course that comprises only one field (e.g. Law aiming at State Exam as degree)

This has to be distinguished from a multiple-subject course of study.

Substitute subject
Erläuterung

A substitute subject is one that can be chosen to replace an admission-restricted subject in a multiple-subject course of study.

This is for the case when the applicant cannot be admitted for the named combination. If the applicant has defined a substitute subject then an offer of admission can be made for the combination out of the subject as in the application and the substitute subject. The substitute subject must be admission free.

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